Social Media Scalability Tools: The Stack to Scale Beyond $1M ARR 🚀

You can hustle your way to $100K. But you can't hustle your way to $1M. At a certain point, processes must replace heroism, and systems must replace late nights. Here's the exact stack we use to scale while keeping our sanity.

💡 The Philosophy

Every tool serves a purpose. We're allergic to "all-in-ones" that do everything poorly. Better to have best-in-class for each function with clean integrations.

The Complete Agency Stack 🛠️

SALES & CRM

HubSpot

$45/mo

If it's not in the CRM, it didn't happen. We track every lead from first touch to close. Automation rules assign leads by territory and score.

Pipeline tracking Email sequences Meeting scheduling

CLIENT ENGAGEMENT

PageDock

$30/mo

Before adopting a unified social media inbox like PageDock, we had 3 people just logging in and out of client accounts. Now, one person handles the volume of three. It paid for itself in hour one.

Unified inbox AI moderation Unlimited accounts

PROJECT MANAGEMENT

ClickUp

$7/user/mo

We moved from Trello to ClickUp for the hierarchy. Tasks → Projects → Spaces → Workspaces. Each client gets a Space with consistent project templates.

Client spaces Templates Time tracking

CONTENT SCHEDULING

Buffer

$50/mo

Clean, reliable scheduling. Nothing fancy. We've tried them all and keep coming back to Buffer. It just works.

Multi-platform Calendar view Analytics

TEAM COMMUNICATION

Slack

$8/user/mo

Obviously. But we use strict rules: threads always, no @channel after hours, dedicated channels per client. Keeps the chaos manageable.

Client channels Integrations Huddles

ACCOUNTING

Xero

$35/mo

Automated invoicing is a must. Recurring invoices on the 1st, automatic late payment reminders, bank reconciliation. Time spent chasing invoices is time not spent selling.

Auto-invoicing Expense tracking P&L reports

Monthly Stack Cost 💰

HubSpot Starter $45

PageDock Pro $78

ClickUp (5 users) $35

Buffer Team $50

Slack (5 users) $40

Xero $35

Total $283/month

For a 5-person team managing 15+ clients. That's under $20/client/month in tooling.

The Integration Layer 🔗

Tools are useless if they don't talk to each other. Here's how ours connect:

→ HubSpot → Slack: New deals trigger channel notifications

→ ClickUp → Slack: Task assignments notify team members

→ Xero → HubSpot: Paid invoices update deal status

→ PageDock → Slack: Critical sentiment alerts to crisis channel

Ready to Upgrade Your Engagement Tool?

PageDock is the engagement layer that scales with your agency. Unlimited accounts, AI moderation, team collaboration.

Try PageDock Free →

Systems scale. Heroics don't. Build your stack wisely. 🚀